MMIS 2012 - Boston, MA
August 19 - 23
Accommodations
Where is the MMIS 2012 Conference Hotel?
The Westin Boston Waterfront Hotel located at 425 Summer Street Boston, Massachusetts 02210.
Does the hotel have a shuttle to and from the airport?
Yes, details TBA.
Will there be Internet access available at the conference?
Yes, the Cyber Cafe will have Internet access (details TBA).
Agenda
When will the final conference agenda be posted to the conference website?
The final agenda is usually posted about one month prior to the conference.
Where can I find the agenda?
Click here to view the 2011 MMIS Conference Agenda
How can I network with peers at this conference?
You can meet with your colleagues by joining our networking events.
Demo Room Rentals
What is a demo room and how can my company reserve one?
The conference will reserved a limited number demonstration rooms for the duration of the conference. Details on how to reserve a Demo Room will be announced in January 2012.
When demo rooms are available for MMIS 2012 you will be able to contact Karen Alger at Karen.Alger@umassmed.edu or call 508.856.8229 to request a Demo Room.
Emergency Contact
How can someone reach me in case of emergency at the conference?
If someone from your family or office needs to reach you in an emergency situation while you're at the conference, and they've exhausted all other possibilities, have the person call the MMIS conference phone at 508-856.6425 and we'll do our best to get the message to you.
Exhibitor And Sponsor Information
What is included in the booth rental fee?
10'x10' booths include: one (1) complimentary registration, pipe and drape, 1/8 page ad and logo displayed in conference program, electricity (5 amps), and participation in the “Welcome Reception” on Sunday in the Exhibits area.
Booth COSTS are NON-REFUNDABLE/NON-TRANSFERABLE and must be paid by invoice due date.
How do I reserve a booth?
Booth rentals will be available for MMIS 2012 in mid-January.
What is your sponsorship refund policy?
All sponsorships are NON-REFUNDABLE / NON-TRANSFERABLE.
We would like to reserve a booth in the exhibit hall. At this time we don’t know who will be attending but would like to know how we do this?
You will need to register each individual for the conference as well as make a hotel reservation for that person. If at a later date this person is unable to attend, you can either transfer their conference registration to another staff member or cancel their registration completely. Deadline for cancellations/refunds of conference registration will be posted in January . No registration changes will be allowed at the conference. You will need to contact the hotel to change any room reservations.
Where can I find a list of attendees?
The MMIS 2011 FINAL Attendee List is available.
How much should I spend on my booth give-away?
Many States provide ethics guidelines to State employees which includes a dollar value on items which they may accept as gifts. There is a wide range on the exact dollar value but a common amount is $50. NESCSO cannot provide a specific dollar value for giveaways at the MMIS conference. However, we do encourage you to be mindful that items such as gift certificates that have a specific value may be more challenging for State attendees to accept. Our suggestion is to offer items that are useful as well as valued at an amount that is generally in line with State gift acceptance policies.
Registration
What are the registration costs for the conference?
The cost to attend the 2012 MMIS Conference will be announced in mid-January.
There is not a one day conference rate. Our online registration service will allow you to pay by credit card, PO, or check.
How do I register for the conference?
All registrations are online via CVent.
How do I cancel or modify my registration information?
Contact NESCSO for all registration cancelations or modifications.
What is your refund policy?
Registering for this event requires that a registrant agree to the cancellation/refund policy and payment schedule.
- Use of a credit card still obligates the registrant to the stated cancellation/refund policy.
- All cancellations/refunds will incur a $50 processing/cancellation fee.
- All cancellations/refunds must be processed through NESCSO.
- No cancellations/refunds after (Date TBD).
- Registration fees for "no shows" will not be refunded
What does my registration include?
Daily admission to the sessions and exhibit hall, Monday through Thursday breakfasts, Monday through Wednesday lunches, refreshment breaks and access to networking events that do not require an additional fee.
Will there be registration at the conference?
Yes. There will be registration at the conference. Please check back for information regarding hours of operation.
Things To Do
Where can I find out about things to do in Austin?
The Greater Boston CVB website is filled with a host of information of things to do.
Travel To And From The Conference
Which airport is closest to the hotel?
Boston Logan International Airport
How Do I Get to My Hotel from the Airport?
Click on the following link: to and from Logan
Speaker Resources
The 2011 MMIS Conference staff is committed to assisting all speakers in making sure their presentations are a success. There are many logistical details that are best organized in advance, so your cooperation in responding by the various deadlines as communicated to you is sincerely appreciated. All speakers attending the conference are required to register and pay the conference registration fee. Any speakers attending the conference on the day of their presentation ONLY, may have the registration fee waived. Please contact Nancy Peterson for specific details.
Pre-conference
We suggest that you have your presentations available on a USB drive so we may load it onto the conference laptop machines. If you need assistance with this process, or need an alternative plan for your presentation, please contact Nancy Peterson at 508.856.6425.
Post conference
All of the conference presentations will be available on the conference website shortly after the conference. Please have your contact information listed on your presentation.
Abstracts
Notification of the acceptance of your abstract will be sent by email by (Date TBD). If you have any questions regarding your submission please contact Nancy Peterson at 508-856-6425 or at Nancy.Peterson@umassmed.edu.
Bio's
Each speaker is asked to submit a brief (100 words) bio to Nancy Peterson.
Vendor Track Sessions
What is a vendor track session and how can my company reserve one?
The 2012 MMIS Conference agenda will include a track devoted entirely to vendor products and services. These sessions are listed in the program guide along with your logo and your 150 word abstract.
Vendor Track Session will be available for MMIS 2012 in mid- January.
Frequently Asked Questions
In an effort to answer your questions about the conference, we have developed this FAQ section. The FAQs are divided into several broad conference categories, so follow the links for some answers to commonly asked questions. If you still have a question, contact NESCSO at 508.856.8229 and you will be directed to the appropriate department.
Please check back often for updates!
p: 508-856-8229 or 508-856-2211 f: 508-856-6785 info@nescso.org
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