Chicago Illinois - August 16-20

 

Exhibitor and Sponsorship Policies

1. All sponsorship and booth rental fees are NON-REFUNDABLE
2. Payment receipt is confirmation of your booth, demo room, and/or sponsorship request. Receipt of the completed request form for a booth, demo room, and/or sponsorship will place a hold for 14 calendar days. After 14 calendar days, any unpaid booths, demo rooms, and/or sponsorships requests will be made available to others.
3. Any organization that wishes to sponsor a reception is required to submit a reception proposal for review by the Conference Planning Committee. Note there is no limit to the number of receptions that may occur on Sunday, Monday, or Wednesday. No receptions will be scheduled on Tuesday.
4. Exhibitors must follow all guidelines provided in the exhibitor kit, including adhering to the move-in and move-out schedules.
5. Exhibitors are responsible for any extra charges that are the result of non-adherence to the drayage company policies.
6. Exhibitors who wish to provide giveaways at their booth or by raffle must consider a dollar limit for prizes. State and federal employees are unable to accept prizes and gifts over certain dollar limits, so we ask that you limit prizes for raffles. We will also post the names of raffle winners on the conference site. Similarly, reception budgets must be submitted to the conference planning committee in order to assure that conference sponsored events are appropriate for attendees.
7. The MMIS conference will provide security services for the exhibitor areas. We do ask all exhibitors, however, to be mindful of potential security breaches. We recommend that you DO NOT leave valuables displayed on booth counters while a booth is unattended. Additionally, equipment should not be left in unattended meeting rooms.
8. Any organization who requests a room block of more than five (5) rooms at the Hilton Chicago will be required to sign a separate contract. The conference room rates will still apply.
9. All food, beverage and meeting room requests must be cleared with NESCSO .

 

NOTE: Policies may be subject to change